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Organization of a digital conference – PIConf 2020

Piconf 2020 Zoom

THE BRIEF

Due to the success of the PIConf 2019 conference with out IT support in Malta, our customer Pegaso International Malta wanted to move the conference into the virtual environment.

As we have successfully supported the last years’ conference, they asked us to handle the project also this year.

OUR APPROACH

We have designed a new website for the conference which also included a payment module to accept payments for the conference registration fee.

We have implemented the system for the submission and review of the conference papers.

We used the Zoom system, created several virtual rooms and connected individual events to those rooms. Some rooms required the simultaneous participation of the majority of participants (keynote speakers, the panel part, forums), while the others allowed the participants to be in separate virtual rooms, according to the selected sessions.

The number of participants at the conference was around 150 and this was also the highest number of participants in one virtual room.

Participants were able to choose between pre-submission of conference papers in video format or a live presentation. In addition, we streamed promotional videos via YouTube channel in one virtual room, and also provided additional information to participants.

The implementation of the conference was quite a challenge, as it was held completely virtually, but it was very successful and very well received among the participants.

Entrance points to the virtual rooms:

Piconf 2020

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